Capacity Planning for Workplaces: Three Ways to Prepare for In-Person Staffing and Visitors

We were already heading towards a world in which not all workers would be on site at all times. The miracles of broadband, video conferencing, instant messaging and file sharing makes it all too easy to collaborate with colleagues all around the world—literally—in real-time. Add to that the lower overhead associated with smaller (or non-existent) offices and the personnel boosted morale of getting to work from home (hello pajama pants and no commuting!) and many feel that COVID-19 brought about a shift in company culture that is long overdue. But there are many businesses that need to have at least some staff on site, and for those, there’s Hayday, a health screening for work solution that helps manage employees’ logistics. Here are three ways to prepare for in-person staffing needs and the management of site visitors using Hayday.

1. At Capacity: Hayday’s Capacity Planning

As long as we are concerned with social distancing and limited gathering numbers, businesses will need to keep a keen eye on the numbers of people—staff, customers and visitors alike—that are on site at any given time. Hayday offers management the ability to set limits on the number of individuals that can be on site at once—limits which can be adjusted accordingly and remotely. These numbers can also be amended based on real-time statistics and feedback.

2. Access Granted: Hayday’s On Site Access Reservations

When, if, and how employees come to the office or worksite is going to be a top concern for workplaces during and after COVID-19. Traffic control and capacity planning for shared workspaces will become of primary concern for HR and Operations departments as well as management at all levels. Hayday supports employees individually, in cohorts, teams and departments as well as management in imposing guidelines and specific plans for working in-house, holding meetings, and more. What does this look like? Everything from allowing employees to reserve office space as necessary to HR managers setting limits on how many visitors can come on site each day, for all locations. And yes, all of this can be done remotely.

3. Self-Service: Hayday’s Self-Service Visitor Check In 

Set up similarly to employee work health assessment Check Ins, Hayday’s visitor Check In process is streamlined, quick and easy. If the company is accepting visitors, the Hayday system can generate a unique QR code to display in the lobby, which directs to a home screen with Employee and Visitor Check In options. Upon click, the visitor enters their phone number, who they are meeting with, at what time, and other useful information from a contact tracing perspective. The visitor then goes through the health screening steps, not only keeping in mind the health and safety of the workplace staffers, but also knowing that their own health and safety is top of mind and being considered. 

Allowing flexibility, showing understanding, and prioritizing employee and visitor health and safety are key aspects of maintaining a happy and fulfilled workforce, particularly in this time of COVID-19 and going forward. Utilizing Hayday to monitor and manage capacity, on-site reservations, and visitor Check Ins will not only keep your team and visitors safe and healthy but also show where your business’s concerns lie—with the people.